Forms and Resources

Athlete Registration Steps

All athletes are required to complete the following forms to participate in UBC Thunderbirds Sport Clubs.

Each athlete will pay 2 fees at the beginning of the season:

Fee 1: UBC TSC Athlete Fee

*Please note that for the 2020-21 season, athlete fees are being re-assessed for the year. Check with your team executives for more information*

  • There are 2 main options when paying for the Athlete Fee, a Canadian and USA Circuit. Select the appropriate circuit based on the country that the team primarily competes in.
    • Canadian Circuit: Artistic Swimming, Men's Lacrosse, Nordic Skiing, Quidditch, Men's Tennis, Women's Tennis, Triathlon
    • USA Circuit: Alpine Skiing, Cycling, Equestrian, Sailing, Men's Ultimate, Women's Ultimate
  • Please note that BirdCoop fees will be separate from the Athlete Fee starting September 2018.


Fee 2: Individual Sport Club Team Fee

  • Team fees are set by the Club Executives. These fees will be used to cover costs throughout the season, including, but not limited to: practice facilities, equipment and apparel, travel and insurance, competition registration, and accommodation.

Fees can be paid in-person at the front desk of the Student Recreation Centre or online (credit-card only).

Athlete Orientation is mandatory for all students in UBC TSC.

  • For the 2020-21 season, Athlete Orientation will NOT be held in person
  • The team is working on building out a virtual version
  • Please connect with your club executives for more information

Travel and Safety

1. Driver Authorization Form

  • Complete only if different from driving information provided in your Athlete Registration and Medical Form

2. Vehicle Authorization Form

  • Complete only if different from driving information provided in your Athlete Registration and Medical Form

The links below will direct you to the appropriate page to get a Driver's Abstract.

For all other provinces, states or countries Google: Your license place of issue followed by "driver’s abstract" (e.g. California Driver’s Abstract).

For athletes who selected YES in the Athlete Registration and Medical Form to:

  • Willing to be a Designated Driver; or
  • Having a Personal Vehicle; or
  • Having a Full Licence

Please provide a scanned copy of your Driver's License and Vehicle Insurance Document and/or Driver's Insurance Document or Card. The personal vehicle insurance document should indicate a minimum of $1 million coverage.

Additionally, if you have a credit card please consult your bank with regards to travel insurance as some banks do provide travel insurance and may help with vehicle rentals in the future.

Steps to providing the document(s):

  1. Scan your Driver's License and Vehicle/Drivers Insurance Card or Document.
  2. Provide a copy of this scan to your Club Executives.
  3. Executives will upload this information to SharePoint for the Sport Clubs Office.

Academic Resources

Prior to submitting a Letter of Request for Academic Concession, please ensure you have the following information: Full Professor's Name, Course Name, Course Code, Date(s) of Absence. As well, kindly notify your executive of your academic conflicts with competition.

Please allow for a minimum of one week for processing. Also note that a letter will not be granted post travel, it needs to be requested well in advance of travel. 

A. For students in any faculty or program other than UBC's Sauder School of Business:

Letters of Request for Academic Concession

*If you are a student in the Faculty of Arts please head to the site below for more information regarding concession.

Concession in the Faculty of Arts

B. If you are a student in UBC's Sauder School of Business please navigate to the page below, click to Request an Academic Concession and select that you are a Thunderbirds Sport Clubs Athlete.

Sauder School of Business Academic Concession Requests

The following resources are available for student athletes on campus.

Peer Academic Coaching

Room 300, Irving K. Baber Learning Centre

1961 East Mall

Tel: 604 827 3909


Helps develop soft skills such as studying, note-taking techniques and exam preparation.

Writing Centre

Chapman Learning Commons Level 3 of Irving K. Barber Learning Center


Hours for Drop in:

Monday – Friday 3:00pm – 7:00pm (20 to 30 minute drop-in sessions)


Tutoring Services

The UBC Learning Commons offers tutoring for a variety of subjects through campus partners. Please visit the website to learn more about the subjects offered for tutoring.

Undergraduate Society

Many undergraduate student groups on campus provide tutoring services for fellow students.





If your faculty isn’t included, contact your faculty society to find out more about their student services:

AMS Help Hub

An online tutoring community, Help Hub allows students to create an account, credit it and use that credit to hire tutors of your choice at rates like 45c/minute or $28/hour.

University of British Columbia Help Hub

Similar to AMS Help Hub but with a wider range of subjects and more qualified online tutors. Rates are higher than AMS Help Hub

UBC Assignment Calculator

A time management tool that breaks down research assignments into a series of manageable steps, while providing tips for success.

UBC Math Learning Center 

The MLC is a space for those enrolled in Math courses to receive help and tutoring, as well as a dedicated study space to work with other students in their courses.

Health & Well-being Resources

Below are health & well-being resources that are available to you as both and student and student athlete on campus. Stay tuned for additional resources off campus such as physiotherapy, nutritionists, massage, acupuncture, and much more!

The following resources are available for student athletes on campus.


Student Health Services

Visit a doctor, nurse, or other medical professionals on campus.

Appointments for sport related injuries requiring a physician should be made with our sports medicine doctors:
Dr. Drapala, Dr. Fisher. or Dr. Chao

UBC Hospital, Room M334

2211 Wesbrook Mall


Monday - Saturday: 8 am - 4 pm (*Wednesdays until 8 pm)


Tel: 604 822 7011



Wellness Centre

Talk with a trained student for tips and resources on stress, study tips, or navigating university life.

UBC Life Building, Room 1400

6138 Student Union Boulevard



Monday – Friday: 10 am - 5 pm (*Tuesdays until 4 pm)


Tel: 604 822 8450




Counselling Services

If you're feeling persistently stressed, anxious or sad, make and appointment with a Wellness Advisor.

Brock Hall, Room 1040

1874 East Mall Vancouver, BC V6T 1Z1



Monday - Friday: 8:30 am - 3:30 pm (*Wednesdays until 6 pm)


Tel: 604 822 3811


Other Psychologist or Counseling Services 


If you are covered by AMS Insurance you gain access to PsyVitaliti, a group of psychologists who offer their services to students via secure online video conferencing at a preferred rate, so that Student Health Plan members can consult a psychologist in the privacy and comfort of their own home.

For more information head to the UBC AMS Health Benefits Page .



Athlete Nutrition


Learn about all things nutrition including eating for competition and building muscle, supplements, and go-to recipes.


UBC Student Assistance Program offered by Aspiria


This service provides free, 24/7 personal counselling and life coaching for all UBC students. Services are available by phone, video, face to face (where available), e-counselling and in multiple languages.

Also included are Aspiria’s AWARE Mindfulness Program and Computerized Cognitive Behavioral Therapy (CCBT) for students who prefer self-guided options.

UBC SAP is available 24/7 and free for all registered UBC students. There are several methods students can use to access the service including:

  • Students within North America, can call toll-free 1 833 590 1328.
  • Students outside of North America, can call collect: 1 604 757 9734.
  • Online: Aspiria website
      • UBC Vancouver students login using "UBCV" for both the student code and password.


As a member of AMS Studentcare, you are entitled to a wide range of medical benefits, including Chiropractic Care, Physiotherapy, and Massage Therapy.


Under Studentcare, your plan covers up to $400 of treatment per policy year, with a maximum of $20 per visit.  With a doctor’s referral, you can visit any clinic in BC and receive $20 of coverage, but, if you visit the Studentcare website, you can choose to visit one of many professionals in the Studentcare Network. (see below)

Studentcare Network

Chiropractic, Physiotherapy & Massage Therapy

Treatment by a Network professional is no more than $35 per appointment for Chiropractic treatment and Physiotherapy, as well as deeply discounted Massage Therapy.

This means that you pay no more than $15 out of pocket for exceptional levels of care by a Studentcare Network professional.


In addition, Studentcare covers up to 100% of the cost of a psychologist, for a maximum of $300 per policy year.  Psychologists are available through PsyVitalitï, a network of licensed practitioners.  These appointments are available in person and online, and you can learn more here.


As student athletes, we understand that sometimes injuries are an unavoidable consequence of high-level competitive sport.  If you need help navigating the Studentcare website, or have questions regarding your coverage, do not hesitate to contact us at, or Studentcare directly at 1 877 795-4421. 


For student athletes that selected the option of Personal Insurance on the Athlete Registration and Medical Form, please follow the steps for submitting this information to the Sport Clubs Office:

  1. Scan your Personal Insurance Card or Document (ex. home country insurance/family insurance)
  2. Provide a copy of this scan to your Club Executives.
  3. Executives will upload this information to SharePoint for the Sport Clubs Office.


All students are required by law to be enrolled in the Medical Services Plan (MSP) if the individual will be living in British Columbia for six months or longer (including international students). MSP is a BC provincial health insurance plan and upon enrollment you will receive a Service Card (as shown below):

TSC - BC Health Card front TSC - BC Health Care back

To locate your Personal Health Number please look at the back of the card.

Additional Documents

UBC Thunderbirds Sport Clubs Policy Manual

  • Appendix I. AMS and A&R Memorandum of Understanding
  • Appendix II. Risk Management Chart
  • Appendix III. Misconducts and Demerits System
  • UBC TSC Brand & Style Guide

If you have feedback for our admin team on anything regarding UBC Thunderbirds Sport Clubs please fill in our TSC General Feedback Survey.