Forms and Resources

Please complete a waiver for the Sport Club(s) you will be participating in. Ensure a waiver is completed prior to your first try-out or practice with a team.

Complete the following registration form:

• Comprehensive Athlete Registration and Medical Form
  

Each athlete will pay 2 fees at the beginning of the season:

Fee 1: UBC TSC Athlete Fee

*Please note that for the 2020-21 season, athlete fees are being re-assessed for the year. Check with your team executives for more information*

• There are 2 main options when paying for the Athlete Fee, a Canadian and USA Circuit. Select the appropriate circuit based on the country that the team primarily competes in.
  • Canadian Circuit: Artistic Swimming, Men's Lacrosse, Nordic Skiing, Quidditch, Men's Tennis, Women's Tennis, Triathlon
  • USA Circuit: Alpine Skiing, Cycling, Equestrian, Sailing, Men's Ultimate, Women's Ultimate
• Please note that BirdCoop fees will be separate from the Athlete Fee starting September 2018.

Fee 2: Individual Sport Club Team Fee

• Team fees are set by the Club Executives. These fees will be used to cover costs throughout the season, including, but not limited to: practice facilities, equipment and apparel, travel and insurance, competition registration, and accommodation.

Fees can be paid in-person at the front desk of the Student Recreation Centre or online (credit-card only).

Athlete Orientation is mandatory for all students in UBC TSC.

• For the 2020-21 season, Athlete Orientation will NOT be held in person
• The team is working on building out a virtual version
• Please connect with your club executives for more information

1. Driver Authorization Form

• Complete only if different from driving information provided in your Athlete Registration and Medical Form

2. Vehicle Authorization Form

• Complete only if different from driving information provided in your Athlete Registration and Medical Form
  

The links below will direct you to the appropriate page to get a Driver's Abstract.

• BC Licence
• Alberta Licence
• Saskatchewan Licence
• Manitoba Licence
• Ontario Licence
• Quebec Licence

For all other provinces, states or countries Google: Your license place of issue followed by "driver’s abstract" (e.g. California Driver’s Abstract).

For athletes who selected YES in the Athlete Registration and Medical Form to:

• Willing to be a Designated Driver; or
• Having a Personal Vehicle; or
• Having a Full Licence

Please provide a scanned copy of your Driver's License and Vehicle Insurance Document and/or Driver's Insurance Document or Card. The personal vehicle insurance document should indicate a minimum of $1 million coverage.

Additionally, if you have a credit card please consult your bank with regards to travel insurance as some banks do provide travel insurance and may help with vehicle rentals in the future.

Steps to providing the document(s):

1. Scan your Driver's License and Vehicle/Drivers Insurance Card or Document.
2. Provide a copy of this scan to your Club Executives.
3. Executives will upload this information to SharePoint for the Sport Clubs Office.

Prior to submitting a Letter of Request for Academic Concession, please ensure you have the following information: Full Professor's Name, Course Name, Course Code, Date(s) of Absence. As well, kindly notify your executive of your academic conflicts with competition.

Please allow for a minimum of one week for processing. Also note that a letter will not be granted post travel, it needs to be requested well in advance of travel. 

A. For students in any faculty or program other than UBC's Sauder School of Business:

Letters of Request for Academic Concession

*If you are a student in the Faculty of Arts please head to the site below for more information regarding concession.

Concession in the Faculty of Arts

B. If you are a student in UBC's Sauder School of Business please navigate to the page below, click to Request an Academic Concession and select that you are a Thunderbirds Sport Clubs Athlete.

Sauder School of Business Academic Concession Requests

The following resources are available for student athletes on campus.

Below are health & well-being resources that are available to you as both and student and student athlete on campus. Stay tuned for additional resources off campus such as physiotherapy, nutritionists, massage, acupuncture, and much more!

The following resources are available for student athletes on campus.

Coming soon!

As a member of AMS Studentcare, you are entitled to a wide range of medical benefits, including Chiropractic Care, Physiotherapy, and Massage Therapy.

Cost

Under Studentcare, your plan covers up to $400 of treatment per policy year, with a maximum of $20 per visit.  With a doctor’s referral, you can visit any clinic in BC and receive $20 of coverage, but, if you visit the Studentcare website, you can choose to visit one of many professionals in the Studentcare Network. (see below)

Studentcare Network

Chiropractic, Physiotherapy & Massage Therapy

Treatment by a Network professional is no more than $35 per appointment for Chiropractic treatment and Physiotherapy, as well as deeply discounted Massage Therapy.

This means that you pay no more than $15 out of pocket for exceptional levels of care by a Studentcare Network professional.

Psychology

In addition, Studentcare covers up to 100% of the cost of a psychologist, for a maximum of $300 per policy year.  Psychologists are available through PsyVitalitï, a network of licensed practitioners.  These appointments are available in person and online, and you can learn more here.

Questions?

As student athletes, we understand that sometimes injuries are an unavoidable consequence of high-level competitive sport.  If you need help navigating the Studentcare website, or have questions regarding your coverage, do not hesitate to contact us at sport.clubs@ubc.ca, or Studentcare directly at 1 877 795-4421. 

For student athletes that selected the option of Personal Insurance on the Athlete Registration and Medical Form, please follow the steps for submitting this information to the Sport Clubs Office:

1. Scan your Personal Insurance Card or Document (ex. home country insurance/family insurance)
2. Provide a copy of this scan to your Club Executives.
3. Executives will upload this information to SharePoint for the Sport Clubs Office.

All students are required by law to be enrolled in the Medical Services Plan (MSP) if the individual will be living in British Columbia for six months or longer (including international students). MSP is a BC provincial health insurance plan and upon enrollment you will receive a Service Card (as shown below):

To locate your Personal Health Number please look at the back of the card.

Additional Documents

UBC Thunderbirds Sport Clubs Policy Manual

• Appendix I. AMS and A&R Memorandum of Understanding
• Appendix II. Risk Management Chart
• Appendix III. Misconducts and Demerits System
• UBC TSC Brand & Style Guide

If you have feedback for our admin team on anything regarding UBC Thunderbirds Sport Clubs please fill in our TSC General Feedback Survey.