Frequently Asked Questions

Frequently Asked Questions and Answers
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Online-Registration FAQ

Q: Who can participate?
A: Current UBC staff, faculty and graduate students from Point Grey, Robson Square, and Hospital sites are all encouraged to partake in this event. All individuals with a current UBC employee ID number are eligible!

Q: How many people are on a team?
A: The minimum number of participants on a team is 4 with a maximum of 6.

If you cannot bear to exclude someone on your team, then include a 7th member on your team, then we can allow this on Just For Fun teams only. These teams need to know that our activities are only designed for 4-6 players, so at some activities that will mean that one member might have to swap out with another, or won’t be able to play at times. If you have to include a 7th member on your team, then please ask the 7th member to register on our system as an individual but please ensure to put in the notes at the end of the registration that they are a 7th member and their team name.

Q: What if I don’t have a team?
A: Not a problem. Sign up as an individual and we will do our best to put you on a team with new colleagues to meet from across campus!

Q: How much does it cost to participate?
A: UBC Human Resources and UBC Recreation are excited to offer this event FREE.

Q: When does registration open? When does it close?
A: Registration opens March 18 2019 and closes when registration closes on April 26.  Please note that registration tends to fill quite quickly, and interested teams have been placed on a wait list as early as the end of March in the past.  Please register early!

Q: What do I need to collect from my teammates before I register?
A: Captains are encouraged to use our Team Registration Cheat Sheet to help you gather all the information for your team’s registration. This includes information like their full name, employee ID/student ID, and UBC email address.

Q: What’s the difference between Competitive Teams and Just for Fun Teams?

A:Competitive Team: These teams are timed and compete for the Winners Trophy based on completion time. They are eligible for participant prizes and the Spirit Trophy as well. Check-in time for registration will open at 1:30 pm. These teams should start collectively at 2:30 pm; after this time competitive teams may still start with their start time marked at registration. Competitive teams must complete 4 activities, with one in each of the 3 zones. This stream is designed for those who want to come out to win!

Just for Fun Team: These teams are not timed, and they are welcome to participate in as many activities as they want, until the activities close (at 4:00 pm). They are not eligible for the Winners Trophy; they are eligible for the Spirit Trophy and participant prizes. These teams have a group start at 2:30 pm, which is optional.   They can come to play anytime from 2:30 pm onwards. This type of team is essentially for people who want to come out to play!

Q: Our office isn’t very sporty. Would we still have fun at Sports Day?
A: Yes, please let us know if you are hesitating to register and we are happy to discuss. On event day, we can even have someone work with your team to direct you to activities that may be the best fit to let you have fun. We’ve designed a variety of intellectual and physical challenges – not just for the most fit or active person.

Q: One of our team members needs some accommodations due to a disability, health condition or other concern. Can they participate?
A: Yes, please contact us right away so that we can have enough time to make sure we can adapt the Sports Day experience to ensure your team has as much fun as possible! We would never want a team member left out and there are a lot of different activities. Even if your concern is a last minute request, please do contact us so that we can do as much as possible to make it the best experience.
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Pre-Event Day FAQ

Q: Someone on my roster can no longer be on our team? What do we do? 
A: Captains, fill out the Sports Day Roster Change Form by April 26 at 11:59 pm.

Q: Is it possible to pick up our event day registration package early to save time on the day-of? 
A: Yes! Pre-Registration Package Pick Up will be on May 1 from 12:00 – 1:00 pm and 4:00 – 5:00 pm in the ARC Main Level Studio, Life Building Doors across from the Aquatic Centre.

Event Day FAQ

Q: How long does the event run?
A: Sports Day runs from 2:30 pm – 4:00 pm with activities and the finish line closing at 4:00 pm sharp. The award ceremony starts at 4:15 pm (which is optional but strongly recommended!).  There is one mass start time at 2:30pm for all Competitive teams, and Just for Fun Teams. These group starts are not required for teams, but all Competitive teams MUST be on the course by 3:00pm.

Participants do not need to use the entire time to complete the challenges. Competitive teams will be required to complete an activity in each of the 3 zones and 4 activities total, while Just for Fun teams can take part in as many (or as few) as they wish. Four challenges can be completed in about 1 hour. The Closing Ceremony will begin at 4:15 pm.

Q: Do we have to be available for the whole time?
A: No, you don’t. Competitive teams should be on the course by 3:00pm, but if you need more flexibility for time, we recommend coming on as a Just for Fun team. Competitive teams will likely be done the four activities within an hour.

This event has been designed to accommodate a wide variety of schedules and availability. You and your team can participate for as long as you like between 2:00 pm-4:00 pm. Stay for the whole time or fit it into a break – Just for Fun teams can take on as many or as few challenges as they want.

Q: Do we have to be there at 2:30pm?
A: Check-in is open from 1:30 pm – 3:30 pm. Competitive teams must be on the course by 3:00 pm. Teams can choose to sign-in whenever you want during the check-in time frame. Keep in mind, the later you arrive, the less time you will have to participate in the activities.

Q: Where is UBC Staff and Faculty Sports Day taking place?
A: Our activities will span across various buildings, which include: Student Recreation Centre, War Memorial Gym, the Aquatic Centre, UBC Life Building, University Commons and the Alumni Centre.

Q: How do I qualify for the prizes?
A: To qualify for the participant prizes and the Spirit Award, you must show up and participate in at least one challenge with your team. To qualify for the team ranked prizes and the Winners Trophy, your team must register as a Competitive Team, complete 4 challenges successfully and cross the finish line (this will be outlined further on event day and in the Participant email that each team member will receive prior to the event).

Q: What is the Step It Up Challenge and how can my team participate?

A: We will be competing against UBC Okanagan to see which campus can take the most steps at Sports Day! You can participate by having one member of your team bring a step-counting device (FitBit, mobile app, pedometer, etc.) to the event. We will record your steps at the registration desk (if you already have logged steps for that day) and then again at the finish line. We will then tally all participant steps taken and calculate an average number of steps per Sports Day participant. The winning campus will be honoured with the Step It Up Trophy (as well as bragging rights until next year’s Sports Day!)

Q: What do I need to bring?
A: Please wear comfortable active wear clothing, shoes you can walk and move in, and bring a water bottle! Although not all challenges require vigorous activity, we do require you to move between buildings and activities (unless special accommodations have been requested).

Q: Will lunch be served?
A:  No; however there will be refreshments and snacks at Après Sports Day, which begins at 3:00 pm – 5:30 pm.

Q: How competitive is this event going to be?
A: Just for Fun teams can try out as many challenges as they want so you do not need to compete. Some competitive teams have long standing rivalries with other teams, so some of those teams do really love to intensely compete. The event has been designed to focus on fun, as well as provide an opportunity for team building, however, and that is why one of the coveted awards is the Spirit Award!   The level of competitiveness is up to each team; the event is constructed to be inclusive of all types of UBC staff, faculty and graduate students. We want everyone on your team to have a chance to shine, not just the sporty ones!

Q: Are we required to wear a costume or team outfits?
A: We have never mentioned costumes as  part of our promotions, but we are pleasantly surprised to see the creativity and fun side of staff and faculty year after year. We don’t require teams to invest in costumes or outfits, we encourage teams to show their spirit (there is a spirit prize awarded for this reason). We like to have some ability to recognize which team each individual belongs to, so that our volunteers and staff can note the name of the team to nominate for the Spirit Award.  Teams can show spirit without flashy costumes, such as cheering!

Q: Are there places to keep my things on the day-of? 
A: There is a free bag check available on event day in the Life Building Room 1501. Please leave your valuables in a secure location, and we ask teams to limit belongings to one bag per team where possible. The Sports Day Bag Check will be open from 1:00 – 6:00 PM.

Q: What is Après Sports Day?
A: Après Sports Day is the perfect way to connect with your teammates and colleagues around campus over snacks and awards from 3:00 – 5:30 PM!

Unfortunately, there will no longer be a Beer Garden as part of Après Sports Day 2019. If you have any questions or concerns, please email Thank you for your understanding.